Privacy Policy

Last Updated: March 2026

Nova Royals Athletic Club ("Nova Royals AC," "we," "us," or "our") is committed to protecting the privacy of our members, participants, and visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our website at novaroyalsac.com and our programs.

Nova Royals AC is a non-profit 501(c)(3) youth and adult sports organization located in Herndon, Northern Virginia.

1. Information We Collect

We collect personal information that you voluntarily provide when you register for our programs, contact us, or interact with our website. This may include:

• Names (parent/guardian and participant)
• Email addresses
• Phone numbers
• Dates of birth
• Mailing addresses
• Emergency contact information

This information is collected through our registration forms and contact forms on our website.

2. Children's Privacy (COPPA Compliance)

Nova Royals AC provides athletic programs for minors, including children under 13 years of age. We take the privacy of children very seriously and comply with the Children's Online Privacy Protection Act (COPPA).

• We do not knowingly collect personal information directly from children under 13 without verified parental consent.
• All registration for children under 13 must be completed by a parent or legal guardian.
• Parents and guardians have the right to review, update, or request deletion of their child's personal information at any time by contacting us.
• We do not condition a child's participation on the collection of more personal information than is reasonably necessary.

If you believe we have inadvertently collected personal information from a child under 13 without parental consent, please contact us immediately so we can delete it.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

• Program registration -- to enroll participants in soccer, cricket, and fitness programs
• Communication -- to send important updates about schedules, events, and program changes
• Newsletters -- to share news, upcoming events, and organizational updates (you may opt out at any time)
• Safety -- to maintain emergency contact information for participants
• Donations -- to process and acknowledge charitable contributions

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. Data Storage

Your information submitted through our website forms is stored in Google Sheets via Google Apps Script. Google provides enterprise-grade security for data stored in Google Workspace, including encryption in transit and at rest. For more information on Google's security practices, please refer to Google's Privacy Policy.

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.

5. Third-Party Services

Our website uses the following third-party services:

• Stripe -- for processing donations securely. Stripe handles all payment information directly and we never store your credit card details. See Stripe's Privacy Policy.
• Google Maps -- to display our training locations. See Google's Privacy Policy.
• Google Fonts -- to display web fonts on our site. Google Fonts may collect your IP address and browser information. See Google Fonts Privacy.

Each of these services has their own privacy policy governing the data they collect. We encourage you to review their policies.

6. Cookies

Our website may use cookies and similar technologies to enhance your browsing experience. Cookies are small text files stored on your device. We may use:

• Essential cookies -- required for basic site functionality
• Third-party cookies -- set by services like Google Maps and Stripe when those features are used on our pages

You can control cookie settings through your browser preferences. Disabling cookies may affect some features of our website.

7. Your Rights

You have the following rights regarding your personal information:

• Access -- you may request a copy of the personal information we hold about you or your child
• Correction -- you may request that we correct any inaccurate or incomplete information
• Deletion -- you may request that we delete your personal information from our records
• Opt-out -- you may unsubscribe from our newsletters and marketing communications at any time

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within 30 days.

8. Data Security

We take reasonable measures to protect your personal information from unauthorized access, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us: